Responsible for updating and maintaining student academic records, attendance, class enrollments, schedules, and other details necessary to keep our institution running smoothly.
This job description is intended to accurately reflect the position’s activities and requirements; however, the administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
Minimum Qualifications
High School Diploma or equivalent, Bachelor’s Degree Preferred
Essential Job Functions
Greets individuals entering the school office (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries, directing individuals to appropriate location/personnel and/or ensuring that all visitors have signed in on the visitors log.
Communicates with a variety of persons and/or agencies (e.g. other schools, students, staff, parents, etc.) for the purpose of providing information on a variety of enrollment and graduation issues.
Compiles student records (e.g. birth certificates, transfers, immunization, etc.) for the purpose of meeting state, federal and/or district requirements.
Evaluates situations (e.g. involving other staff, students, parents, the public, police, probation department, etc.) for and/or directing to appropriate personnel for resolution.
Maintains a variety of records and/or files, including student records (e.g. student schedules, rosters, student cumulative files, emergency records, daily attendance, completed reports, etc.) for the purpose of providing documentation for audit purposes and meeting state, federal and administrative requirements.
Performs enrollment activities (e.g., updating automated student information system, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.
Performs record keeping and general clerical functions (e.g. data entry, proofreading, filing, copying, faxing, etc.) for the purpose of supporting departmental operations.
Prepares a variety of information for reports (e.g. report cards, class rankings, grade checks, failure letters, attendance activity report, etc.) for the purpose of meeting state, federal and/or district requirements.
Processes documents, forms, mailings and materials (e.g. new registrations, transcripts and transcript requests, withdrawals, bus passes, etc.) for the purpose of disseminating information and completing transactions.
Assists other personnel for the purpose of supporting them in the completion of their work activities.
Other duties as assigned by the supervisor.
Physical Demands
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to use a telephone to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; to hear, understand speech, and speak in audible tones so that others may understand clearly at normal levels indoors and on the telephone. Physical agility to drive, bend, stoop, sit on the floor, climb stairs, walk, and reach overhead.
Knowledge, Skills, & Abilities
Demonstrated basic reading, writing and computation skills. Demonstrated ability to work well with students, staff and parents in a professional manner.
Applicants considered for employment must successfully complete the following background investigations/tests:
Federal Bureau of Investigation (FBI) Criminal History Investigation
State Police Criminal History Investigation
Child Protective Services (CPS) Investigation
Tuberculosis Screening/Test
Nottoway County Public Schools (NCPS) assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. NCPS does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities; and provides equal access to designated youth groups. The Director of Human Resources has been designated to handle inquiries regarding the nondiscrimination policies.
Seniority level
Entry level
Employment type
Full-time
Job function
Health Care Provider
Industries
Primary and Secondary Education
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