Purchasing Assistant

The ideal candidate must thrive in a fast-paced, dynamic environment and be able to take a leadership role in continuously improving the Purchasing processes. This position will also be responsible for assisting Buyers with a wide variety of indirect materials and services. This role works very closely with each Buyer responsible for each supplier relationship. This individual must be highly organized, proactive, and tenacious in following through to complete each project. Attention to detail in status tracking, filing and documentation will be key in successfully completing these projects. Additional responsibilities include organization of supplier files and data as well as other miscellaneous support tasks for the Buyers, as designated by the Sr Purchasing Manager.

What You’ll Be Doing

• Partner with IT, Finance, Warehouse, many key end-user departments, and Purchasing colleagues to develop and implement solutions to procurement process challenges.
• Lead resolution of procure-to-pay process and systems issues (SAP, Ariba, other).
• Deliver a high service level for assisting buying duties for indirect materials and services.
• Lead reconciliation activities with Finance to maintain clean PO records, correct invoicing errors.
• Troubleshoot system issues with purchase requisitions and purchase orders. Follow through with IT team for technical support on Ariba and SAP issues.
• Assist with analyzing and reporting KPI metrics to verify improvements to key stakeholders.
• Support Purchasing with compliance to procurement policies & procedures.
• Support related procurement activities as assigned by the Sr Purchasing Manager.
• Follow regulatory and ISO 13485 requirements.
  
  

What You’ll Bring to the Team

• Minimum of two years of experience demonstrating the ability to organize a project, collect data, track progress, and routinely communicate updates to the team.
• Ability to quickly analyze problems, investigate and determine solutions.
• Able to manage a wide variety of tasks, maintain and communicate task status to stakeholders. Proactive follow-up to ensure on-time completion of deliverables.
• Analytical and presentation skills
• Proficient with Microsoft Excel, Word, PowerPoint, and preferably Tableau.
• Follow regulatory and ISO 13485 requirements
  
  

Education and/or Experience

• Minimum 2-3 years of purchasing experience within a medium to large organization.
• Experience with procure-to-pay processes and utilizing associated software.
• SAP, Ariba, Coupa experience recommended.
• Bachelor’s degree preferred; or equivalent experience.
• Certifications within Supply Chain or SAP systems highly sought.
  
  

The base cash compensation for this California-based role is below. In addition to base salary, this role is eligible for bonus, equity, and a generous benefits package. Final compensation amounts are determined by multiple factors, including candidate skill, experience, expertise, and location and may vary from the amount listed above. Compensation may be different in other locations.

San Francisco Bay Area Pay Range

$30 — $43 USD