Special Events Manager

Job Description

PASADENA HUMANE is a non-profit animal welfare organization looking for passionate professionals to join our team.

JOIN US & MAKE A DIFFERENCE!

THE MISSION

To lead the way toward a compassionate and caring community for all animals.

OUR VALUES

LEARNING: We commit to best practice and professional development through continuous education.

INTEGRITY: We value honest and transparent communication and decision making using evidence based practices.

COLLABORATION: We value teamwork in our organization and partnerships with our community to deliver exceptional service.

KINDNESS: We show compassion, care, respect and empathy to all animals and humans without prejudice or discrimination.

JOB TITLE: SPECIAL EVENTS MANAGER

FLSA: Exempt

FT/PT: Full Time

Salary: $67,000 To 85,000.00 Annually

TO APPLY

Go to https://pasadenahumane.org/about/who-we-are/careers/ to view our job openings and apply!

Summary

The Special Events Manager will manage Pasadena Humane’s annual signature fundraising events and oversee third-party fundraising events.

JOB DUTIES AND RESPONSIBILITIES MAY INCLUDE:

• Plan, organize, and implement Pasadena Humane’s annual signature fundraising events, including managing all event details including pre-event, day of organization, and post-event.
• Manage and increase revenue for all signature fundraising events, community fundraising events, and third-party fundraisers.
• Assist with all other department events, including cultivation and stewardship events, as needed.
• Solicit in-kind donations for the organization as needed.
• Work with the Philanthropy Manager to identify and solicit potential event sponsors, create sponsorship proposals, conduct sponsorship presentations, grow the sponsor base, and ensure appropriate recognition and fulfillment of sponsor benefits.
• Work with the Philanthropy Manager on donor cultivation and stewardship events.
• Interface with the Outreach Programs Manager on community outreach events and public programs as necessary.
• Prepare and oversee event budgets annually for organization approval.
• Oversee, track, and report on all event expenses and revenue while maintaining records and inventories of supplies.
• Coordinate with the Communications Department to develop both digital and print promotional event materials.
• Schedule and manage event committee meetings; prepare agendas, minutes, meeting reminders, and reports as needed.
• Work with the Volunteer Services Department to coordinate event volunteer opportunities, job descriptions, scheduling, and training.
• Conduct both internal and external presentations as needed.
• Coordinate and participate in speaking engagements to donor groups.
• Convey the organization’s mission to the community, donors, and volunteers while maintaining tact, diplomacy, and confidentiality.
• Write copy for e-blasts, website, SCOOP, emails, and other communications as necessary.
• Monitor, evaluate, and report on progress toward meeting goals.
• Meet annual productivity and performance expectations.
• Follow organization-wide branding efforts.
• Follow and adhere to the annual Philanthropy Plan.
• Submit expenses for approval and collaborate with department staff to meet annual expense budgets.
• Subscribe and adhere to AFP’s Code of Ethical Principles and Standards, promote the Donor Bill of Rights, and maintain donor confidentiality at all times.
• Uphold Pasadena Humane’s mission and Core Values, and contribute to building a culture of philanthropy.
• Work as a team member with other departmental managers.
• Perform and participate in special projects, events, and other duties as assigned.
  
  

Requirements And Qualifications

• Minimum 5 years of experience delivering special events at least 2 years in a non-profit organization, on a development team. Experience in animal welfare or animal shelter preferred.
• Bachelor’s degree from an accredited four-year college or university in communications or a related field or an equivalent combination of education and experience.
• Self-starter with extraordinary organizational skills and attention to detail.
• Ability to work and thrive in a fast-paced environment with shifting priorities.
• Flexibility with hours and schedule to accommodate events and workload.
• High energy with the stamina necessary to manage events with accuracy under pressure.
• Skilled at both leadership and relationship building.
• Determination to grow the fundraising base and community support for Pasadena Humane.
• Excellent written and verbal communication skills including public speaking.
• Excellent mail merge skills required
• Excellent computer skills, including competency with CMS databases, Microsoft Excel, and Word.
• Basic graphic design skills are preferred.
• Strong sense of professional judgment and ability to maintain confidentiality.
• Must be able to model Pasadena Humane’s Core Values of Learning, Integrity, Collaboration, and Kindness.
• Must interact positively with supervisor, management, coworkers, volunteers, and the public to promote a team effort and maintain a positive and professional approach.
• Must be able to work independently with minimal supervision.
• Must have a positive attitude and sense of humor.
  
  

WORK SCHEDULE

Must come to work regularly and on time. Must be available for early hours. Must be able to work early hours according to the needs of the department schedule, including weekends and holidays. Evening and weekend event participation is required.

WORKING CONDITIONS

Fast-paced environment. Employees are exposed to numerous animals (living and deceased), including those with uncertain dispositions. They are required to act in a safe and responsible manner.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl; talk or hear and/or smell. The employee must occasionally lift and/or move up to 50 pounds. Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The Pasadena Humane is an Equal Opportunity Employer. It is our policy not to engage in discrimination against any individual, or harassment of any person seeking employment with our organization on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, physical or mental disability, medical condition, ancestry, marital status, age, sexual orientation, citizenship, genetic information or status as a covered veteran including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. This policy applies to all employment practices, including recruitment, selection, promotion, transfer, merit increase, salary, training and development, demotion, and separation. This policy is intended to be consistent with the provisions of applicable State and Federal laws. Federal law requires proof of citizenship or "alien right-to-work" status. Pasadena Humane maintains a drug-free workplace and performs pre-employment substance abuse testing.