Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies.
Example Of Duties
Summarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids
Plans procurement processes and assists user departments with setting schedules
Schedules advertising and announcement of RFPs and IFBs
Holds pre-proposal and bid conferences to answer questions
Leads proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysis
Prepares award recommendations for management
Attends various meetings, including pre-bid and post-bid debriefings
Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders
Determines market effect on pricing
Resolves problems and disagreements between contractors and user departments
Converts purchase requisitions to Awards (Purchase Orders) in Metro's online system, including change orders and modifications
Negotiates contract costs, terms, and conditions with vendors
Prepares reports and correspondence
Reviews and approves contractor invoices
Assists new vendors with requirements of the procurement process
Conducts closeout actions upon contract completion, such as final audit, payment, etc.
Provides guidance and assistance to new or entry-level employees
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May Be Required To Perform Other Related Job Duties
Requirements For Employment
Required
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor's degree in Economics, Business, Public Administration, or a related field; Master′s Degree in a related field preferred
Experience
Three years of experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment
Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
Knowledge
Theories, principles, and practices of professional services or construction contract administration for public agencies
Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes
Statistical and cost/price analysis
Supply chain, procurement, and purchase to pay concepts
Applicable business software applications
Skills
Performing complex contract administration and management work
Analyzing situations and identifying and resolving problems
Producing statistical and financial reports
Mediating and negotiating
Communicating effectively orally and in writing
Interacting professionally with various levels of Metro employees and outside representatives
Abilities
Interview and evaluate contract proposal respondents
Perform cost/price analysis
Represent Metro before the public
Prepare reports, contracts, specifications, correspondence, RFPs and IFBs
Compile and analyze complex data Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
Travel to offsite locations
Read, write, speak, and understand English
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (KM)
Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Ptsc Benefits
Medical/Dental/Vision Plan - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays - 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Cesar E Chavez, Juneteenth, Labor Day, Veterans' Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP) - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years 20 days
Beginning of 6th - 10th year 25 days
Beginning of 11th - 15th year 30 days
Beginning of 16th + years 35 days
Pension Plan - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits : Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Management and Manufacturing
Industries
Urban Transit Services
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