Senior Accounts Payable Specialist and Executive Administrator

Title: Senior Accounts Payable Specialist and Executive Administrator

Location: Nashua, NH (On-Site)

Company

Join an innovative, rapidly expanding, clinical-stage medical device company and be part of something revolutionary!

Conformal Medical, Inc. is a medical device company based in Nashua, NH. The company is focused on developing advanced technology for left atrial appendage occlusion (LAAO), a rapidly growing field in cardiovascular medical technology. Recently, the company completed its Series D financing, raising $35 million. The funding will support iterative development projects, broaden clinical experience in expanded geographies, and drive the CONFORM Pivotal Trial. This trial aims to assess the CLAAS® device compared to other commercially available LAAO devices in patients with non-valvular Afib. Although the trial is currently on hold while we make iterative modifications to the product, the company plans to resume enrollments later this year or early next year. In the 4th quarter of 2024, the company will initiate the GLACE Study, a European trial to demonstrate a fundamental value proposition: single operator procedure done with a lower imaging requirement, allowing the patient to be sedated versus being intubated and placed under general anesthesia to accommodate a transesophageal echo probe.

Join us as we continue our journey to bring CLAAS technology to the US and beyond.

Responsibilities

The Senior Accounts Payable Specialist is responsible for efficiently processing accounts payable transactions with appropriate support documents. In addition, this position will support month-end accruals and reconciliations. The essential functions include but are not limited to the following:

• Oversee the accounts payable process, including accurate and timely processing of invoices, purchase orders, and expense reports to meet month-end close timelines
• Validate and align contracts, POs, and invoices; proactively address any discrepancies or missing documents.
• Input authorized and matched invoices into the accounting software.
• Conduct monthly reconciliations of vendor statements.
• Compile data for monthly accrued expenses report.
• Organize and manage accounts payable records.
• Professionally handle vendor inquiries and communications.
• Assist in month-end closing processes, including accruals and account reconciliations.
• Contribute as required to annual financial statement audits and other audit processes (e.g., tax, unemployment).
• Perform additional tasks as delegated.

Qualifications

• Minimum of five years of accounts payable processing experience
• Excellent attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Strong knowledge of accounts payable processes and best practices.
• Strong problem-solving and analytical skills.
• Proficient in MS Office specifically Excel including vlookups, pivot tables, etc.
• Strong functional knowledge of an enterprise resource planning system
• Ability to work independently and as a team member.
• 100% work on-site required, No Hybrid
• A bachelor’s degree in accounting or certification in a related area is preferred.
• Manufacturing industry experience preferred.

You’ll Thrive in the position if you are:

• An Experienced Organizer: you’re skilled at juggling multiple priorities while keeping everyone and everything on track without missing a step.
• Driven by Results: you're conscientious and persistent about delivering timely, high-quality deliverables. You are never satisfied with your latest accomplishment and are always focused on hitting your next goal.
• Exhaustively Meticulous: you have unrelenting attention to detail, leaving nothing to chance while understanding what deserves your immediate attention and what can wait.
• Service Oriented: you’re a people person who is systematic and trustworthy, interacting constructively with peers or teams of various levels while demonstrating strong, positive communication skills.