Procurement Operations Manager

About Generate:Biomedicines

Generate:Biomedicines is a new kind of therapeutics company – existing at the intersection of machine learning, biological engineering, and medicine – pioneering Generative Biology™ to create breakthrough medicines where novel therapeutics are computationally generated, instead of being discovered. The Company has built a machine learning-powered biomedicines platform with the potential to generate new drugs across a wide range of biologic modalities. This platform represents a potentially fundamental shift in what is possible in the field of biotherapeutic development.

We pursue this audacious vision because we believe in the unique and revolutionary power of generative biology to radically transform the lives of billions, with an outsized opportunity for patients in need. We are seeking collaborative, relentless problem solvers that share our passion for impact to join us!

Generate:Biomedicines was founded in 2018 by Flagship Pioneering and has received nearly $700 millionin funding, providing the resources to rapidly scale the organization. The Company has offices in Somerville and Andover, Massachusetts with over 300 employees.

The Role:

Generate:Biomedicines is looking for a Procurement Operations Manager to join our growing Strategic Procurement team! We are a rapidly growing company and are looking for an individual who enjoys multitasking as well as working independently and will thrive in a fast-paced environment.

The Procurement Operations Manager will participate in the optimization of Coupa, the Company's Procure-to-Pay (P2P) platform, and the design of the Procurement policies, processes and reporting capabilities underlying the system. The Manager Procurement Operations will be responsible for managing the Procurement processes and reporting, including supplier on-boarding, supplier management, purchasing goods and services and managing the requisition and purchase order processes. This position can be a hybrid role with a weekly on-site presence in Somerville, MA.

This is a newly formed role and an exciting opportunity to join a growing Strategic Procurement team and help to steer the core processes that deliver to our company’s research and business goals and to implement efficient and effective business processes. You will work closely with members of the Strategic Procurement team to innovate and optimize procurement operations strategies, this role is critical in fostering robust relationships with colleagues, suppliers to work as a team towards achieving operational excellence in a dynamic business environment.

Here's how you will contribute:

• Manage Procurement Operations to ensure efficient supplier management and purchasing processes are performed in a timely manner while adhering to internal controls.
• Provide guidance, support, and mentorship to stakeholders across the company, with all procurement operations related activities.
• Oversee the procurement process from requisition to payment, ensuring compliance with organizational policies, procedures, and regulatory requirements.
• Collaborate with other areas of the Finance team to address and resolve Procure to Pay (P2P) issues and system infrastructure. Provide excellent customer service and transactional support to internal stakeholders, work closely with external partners address operational issues, provide policy and compliance related guidance, and respond to inquiries.
• Develop materials and train internal stakeholders and new hires on the Coupa platform to ensure compliance and efficiency in Generate processes.
• Manage relationships with suppliers to ensure favorable terms, quality products/services, and timely deliveries. This includes negotiating contracts, resolving issues, and evaluating supplier performance.
• Develop Key Performance Indicators (KPIs) to assess the effectiveness of procurement activities and identify areas for improvement.
• Establish and track metrics to measure and understand the team’s efficiencies, buying timeliness, and process throughput. Make recommendations for areas of improvement highlighted by the metrics.
• Identify key areas of procurement activities that fall under Sarbanes-Oxley Act (SOX) compliance requirements, such as financial reporting, internal controls, and segregation of duties.
• Proactively identify opportunities to streamline procurement processes, optimize supplier relationships, and reduce costs while maintaining quality standards.
• Develop effective processes and policies to strengthen internal controls, enhance financial reporting integrity, and ensure compliance with regulatory mandates.
• Review accounts, departments, and programs that have been coded to purchase requisitions and work with the AP, Finance and Accounting teams to resolve discrepancies.
• Collaborate with Accounting team on general ledger reconciliations, account string maintenance, internal controls and other ad hoc activities such as audit requests.
• Work with Finance, Accounting, and IT teams to develop a P2P systems roadmap.
• Provide ongoing and project-specific support to Category Managers.
• Support Stakeholders in supplier selection.
• Conduct data gathering and analytics in support of negotiations and category strategies.
• Conduct market assessments, create and project manage sourcing events (e.g. Requests for Proposals), and analyze proposals to summarize responses including cost and pricing.
• Manage processing of credits/rebates and collaborate with Accounts Payable in invoice resolution issues as necessary.
  
  

The Ideal Candidate will have:

• Bachelor’s degree in Science, Business or related field.
• 5+ years of procurement experience (biotech or pharmaceutical industry preferred; knowledge of cGMP a plus) in sourcing, operations, finance, supply chain or similar experience.
• Strong attention to detail to ensure accuracy of requisitions, vendors, and Generate’s books and records.
• Experience building relationships with both internal colleagues and external vendors.
• Motivated, well organized and goal-oriented team player with ability to thrive in a fast-growing company.
• Proficiency with MS Office, Lucid or Visio, and Tableau.
• Exercise judgement when resolving Procurement discrepancies and escalating for discussion among appropriate stakeholders as needed.
• Highly collaborative and agile team member.
• Possesses organizational, multi-tasking, and prioritizing skills.
• Can deliver professional and effective communications that are persuasive, and result in positive impact on the business Strong decision-making, problem-solving, and analytical skills.
  
  

Preferred Qualifications:

• Experience with Coupa and Net Suite
• Experience with systems implementations and process automation
• Biotech or Life Sciences Industry experience
  
  

Generate:Biomedicines is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

COVID Safety:

Generate:Biomedicines enforces a mandatory vaccination policy for COVID-19. All employees must be fully vaccinated and have received a booster. The purpose of this policy is to safeguard the health of our employees, their families, and the community at large from infectious disease that may be reduced by vaccinations. The Company will make exceptions to this policy if required by applicable law and will consider requests for an exemption from this policy due to a medical reason, or because of a sincerely held religious belief, or any other exemptions that may be recognized by applicable.

Recruitment & Staffing Agencies : Generate:Biomedicines does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Generate:Biomedicines or its employees is strictly prohibited unless contacted directly by the Company’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Generate:Biomedicines and the Company will not owe any referral or other fees with respect thereto.