Personal Assistant to Director

Over J is a consulting firm with a solid foundation in engineering and utilities. We are keenly focused on partnering with our clients to find solutions to their toughest challenges in the fields of Engineering, Data & Database Management, Technology, Learning & Instructional Design, and Project Management.

We are headquartered in Downtown Los Angeles, CA and are proud partners of some of the largest utilities in the state, including Southern California Gas Company, San Diego Gas & Electric, and Los Angeles Department of Water & Power. Over J was founded as a Minority Business Enterprise (MBE) with a vision to enhance diversity and representation in the fields of engineering and utilities and we continue to contribute to this vision with every project, partnership, and new hire we invite to join our growing team.

We are seeking a proactive and highly organized Personal Assistant to support our Director of Strategy and Operations in managing their daily activities and ensuring efficiency in both personal and professional endeavors. The ideal candidate will be resourceful, discreet, and possess excellent communication and time management skills. This full-time position requires to work on-site at our office in Downtown Los Angeles.

Essential Functions:

• Manage and maintain the Director’s calendar, including scheduling appointments, meetings, expense, and travel arrangements.
• Serve as the primary point of contact for the Director, screening and prioritizing communications effectively.
• Handle administrative tasks and filing as assigned, demonstrating exceptional attention to detail.
• Organize and coordinate corporate events on behalf of the Director ensuring all arrangements are executed smoothly.
• Conduct research and compile information as required for various projects and tasks.
• Prepare, revise, and finalize correspondence, reports, presentations, and other documents with precision.
• Uphold strict confidentiality and exercise discretion in managing sensitive information professionally.
• Record, prepare, and distribute meeting minutes accurately and in a timely manner.
• Supports the director and serves as the go-to person for all needs.
• Anticipate the Directors needs and proactively resolve issues before they arise.
  
  
  

Requirements and Skills:

• Proven experience as a Personal Assistant or similar role supporting senior management.
• Exceptional organizational and multitasking abilities, with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Ability to maintain professionalism and confidentiality.
• Strong problem-solving skills and ability to work autonomously.
• Bachelor's degree preferred but not required.
  
  
  

Additional Information:

• This role may require occasional flexibility in working hours to accommodate the Director’s schedule.
• The ideal candidate will be able to work in a dynamic and fast-paced environment.
  
  
  

Why Over J?

At Over J, we’re OVER-the-moon about our team and know we couldn’t do the amazing work we do without them. Because of that, we make it our top priority to support our talented team members with compensation, benefits, and perks that inspire them to be and do their best work every day!

Over J is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where all employees thrive. We encourage all interested candidates to apply, even if you don’t meet 100% of the qualifications listed above. We’re looking for TALENT not pedigrees.

Benefits:

• Multiple medical plans to choose from.
• 50% employer-paid medical, dental & vision plans and 100% life & AD&D insurance coverage for employees. Effective on the first of the month following the date of hire.
• Employer matched 401(k) plan.
• 24/7 access to coaches & mental health benefits.
• Monthly commuter stipend of $115.00.
• Monthly technology stipend of $25.
• Bereavement leave.
• 10 days of paid time off per year with unlimited accrual.
• 6 days of paid sick time per year.
• 11 paid company-wide holidays.
• Volunteering and learning & development opportunities.
• Fully stocked kitchen (occasionally lunches and happy hours too).
• Team building events and activities throughout the year.