Office Administrator
Office Administrator
NYC Private Equity Firm
New York City Metropolitan Area
We’re seeking highly motivated team members with a desire to work in a fast-paced, start-up environment. Ideal candidates will be self-motivated and proactive, able to manage to deadlines, and have a strong ability to communicate effectively to a variety of audiences.
This role will be in-person Monday-Friday, with standard business hours.
Primary Responsibilities
- Managing the front desk, scheduling meetings, and greeting guests as they arrive to the office
- Complex scheduling for multiple conference rooms and firmwide meetings
- Manage multiple line telephones and route calls to team members as appropriate
- Ensure all meeting rooms are neat, orderly, and properly prepared before meetings, including:
- Coordination with outsourced IT provider / team members to ensure technology / meeting equipment is functional and set up for meetings
- Coordinate with the building/facilities staff to clear guests through security
- Coordination with outside vendors for catering / food deliveries as required
- Ensure copy / supply rooms and pantry are stocked and work with administrative staff to ensure adequate supplies available for the team
- Accept deliveries/mail, sort, and distribute, as required
- Ad-hoc tasks and projects as needed
- Arrange and coordinate extensive domestic, and occasional international, air and ground travel and accommodations
- Prepare and process expense reports on behalf of other team members
Preferred Experience & Qualification
- Entry Level, 0-1 years of work experience
- Capable of coordinating and organizing calendars effectively
- Positive, flexible attitude, and strong creative problem-solving skills are a must
- Must be able to multi-task in fast-paced office environment
- Must demonstrate a high degree of confidentiality and professionalism
- Ability to work with all levels of executives, staff, clients, and colleagues
- Excellent written and verbal communication skills
- Strong knowledge of Microsoft Office suite, specifically Word, PowerPoint, Outlook, and Excel, is a plus
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Administrative -
Industries
Venture Capital and Private Equity Principals and Financial Services
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