Junior Meeting Planner

Job Description

Our client, a Fortune 500 insurance and financial services organization, is looking to bring on a Junior Meeting Planner. The Junior Meeting Planner will provide additional support to a team that manages three conference centers and two event venues, as well as coordinates the catering, audio-visual and furniture logistics for the company's onsite internal meetings. This role is primarily accountable for logistical planning and coordination, as well as the onsite delivery of meetings. The meetings and conferences range in scope from small to midsize programs. This opportunity is anticipated to be 6+ months in duration and is located in New Jersey.

Responsibilities

• Simultaneously plan upcoming meetings and coordinate events.
• Partner with clients to plan, develop and successfully execute meetings in line with their goals.
• Coordinate the audio-visual, venue, catering and other logistics for each meeting and event.
• Review the onsite workload daily to ensure all aspects of planning have been addressed.
• Provide leadership of onsite meetings.
• Collaborate with internal third-party vendors and external sourcing to evaluate and procure resources within budget and negotiate vendor agreements, as needed.
• Oversee meeting and conference budgets and perform reconciliations.
• Address urgent items swiftly and accurately.
  
  

Requirements

• 1+ year of experience coordinating small to midsize business meetings
• Experience working in the hospitality industry or any corporate space (preferred)
• Ability to manage a large volume of deliverables, while meeting deadlines and responding to changing priorities
• Experience coordinating catering, audio-visual and furniture logistics (preferred)
• Strong organizational and communication skills
• Ability to work independently
• Experience using TRIRIGA, Cvent and Outlook (preferred)
  
  

Contact

Michael Meaney

mmeaney@jacobsononline.com