IT Planning Analyst / PMA

Financials:

• Perform timecard validation (weekly)
• Reconcile actuals to forecast on a weekly basis. Follow up where necessary
• Run actuals to forecast during month end
• Capture and make adjustments to forecast sheets

Vendor Management:

• Perform monthly control processes to ensure all contract resources accounted for and allocated to full capacity
• Run monthly report for resource managers to validate
• Make adjustments per requests from resource managers

Product Support:

• Run monthly operative dates from Planisware and send to PO's. Action items that need attention
• Run deliverable report out of Planisware and work with PO's to complete deliverable coming due including upload to Planisware, get approvals and close out
• Assist with the daily contract operations and provide general IT business & planning support.
• Prepare reports through gathering, analyzing, and summarizing data and information; prepares presentation materials for management reports.
• Originates contracts in the PG&E procurement system, ARIBA and enter contract financial liabilities into the contract management ATRIUM tool.
• Assist in the initiation, conducting and coordinating of contract renewal analysis for IT operations, financial reviews; and analyzing multi-year contract to ensure that costs are planned in the most efficient manner.
• Maintain annual Operational Expense budgets utilizing proper accounting/budgeting controls, enter financial data into tracking system, and compile regular and ad-hoc financial status reports.
• Monitor Purchase Orders, review contract invoices, accruals, identify disparities, and resolve issues with the vendors.
• Analyzes actual spend and forecasting to determine if/when appropriate change controls and escalation reporting to leadership.
• Provides financial analysis on portfolio cost variances for plan vs. actual and can identify inappropriate charges by resources or vendors and makes appropriate corrections in SAP.
• Leads meetings and acts as a liaison among stakeholders to coordinate, document, and schedule changes to IT contracts.
• Capture, analyze and present data to managers and directors to aid in making business decisions.
• Effectively plans and control scope of work on contract renewals; integrates all aspects, tracks and ensures that contracts origination targets are on schedule and meets the required standard.
• Develops communications needed to summarize analysis and to discuss recommendations for IT management. This may take the form of dashboards, power point decks, or summarized emails.
• Facilitates problems solving sessions and workshops with diverse set of business and technology team members.
• Proactively follows-up on issues and initiatives for senior leaders to ensure successful resolution and implementation.
• Works closely with leaders and other key stakeholders to ensure that key initiatives and activities are delivered in a timely and coordinated manner that is aligned with the goals of the organization.
• Experience with downloading and extracting data from SAP into meaningful business intelligence reports and dashboards.
• Works with IT and functional leadership to establish a variety of key business, financial and performance metrics.

Qualifications:

• BA/BS in Computer Science, Business, or job-related discipline or equivalent experience
• 4 years of general business experience

Desired:

• Proficient in Microsoft Office, Visio, PowerPoint, and expert level Excel skills
• Experience with structuring contract agreements
• Experience with basic financial modeling or cost management
• Experience with presenting to leadership and developing power point slides.
• Experience with Power BI a plus