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What This Job Involves
The Facility Coordinator plays a pivotal role in ensuring the smooth and efficient operation of facilities within an organization. The primary responsibility is to oversee and coordinate the day-to-day maintenance, repairs, and improvements of the physical infrastructure, including buildings, equipment, utilities, and grounds. The position will work closely with various internal stakeholders, external vendors, and service providers to ensure the highest standards of facility management are upheld.
Your Day-to-day Tasks Will Include
Maintenance and Repairs: Coordinate and schedule routine maintenance and repairs for buildings, equipment, and systems. This includes HVAC, electrical, plumbing, fire systems, security systems, and other critical building functions.
Vendor and Contractor Management: Establish and maintain relationships with external vendors and contractors. Obtain quotes, negotiate contracts, and ensure timely completion of work. Regularly assess contractor performance and ensure compliance with safety regulations and industry standards.
Space Planning and Allocation: Collaborate with department leaders to develop and implement comprehensive space allocation plans. Coordinate office moves and relocations, ensuring minimal disruptions and that all activities are completed on schedule.
Health and Safety Compliance: Ensure compliance with all health and safety regulations and standards. Conduct regular inspections to identify potential hazards and coordinate remedial actions. Maintain accurate records of safety inspections, incidents, and training.
Budget Management: Assist in preparing and managing the facility's operating budget. Monitor costs and expenses related to maintenance, repairs, and projects. Identify cost-saving opportunities and recommend solutions.
Facility Improvements: Identify opportunities for facility enhancements and optimize space utilization. Propose and oversee improvement projects, including renovations, expansions, and technology upgrades. Collaborate with stakeholders to align improvements with organizational goals.
Sustainability Initiatives: Promote and implement environmentally sustainable practices within the facility. Identify energy-saving opportunities and recommend initiatives to reduce environmental impact.
Emergency and Crisis Management: Develop and implement emergency response plans, including evacuation procedures, business continuity, and disaster recovery plans. Coordinate drills and training. Act as the point of contact during emergencies.
Requirements
Desired experience and technical skills:
Bachelor's degree in facilities management, engineering, or a related field (preferred).
Proven experience (2+ years) in facility management, property management, or a related role.
Strong knowledge of building systems, maintenance practices, and regulations.
Excellent organizational and project management skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Proficiency in using facilities management software or CMMS.
Strong communication and interpersonal skills.
Knowledge of health and safety regulations and experience in emergency response planning.
Demonstrated ability to work independently and collaboratively with cross-functional teams.
Preferred
Professional certifications in facility management or related disciplines.
Experience in managing vendor contracts and service level agreements.
Familiarity with sustainability frameworks and certification processes (LEED, BREEAM, etc.).
Knowledge of building codes and regulations.
Experience with space planning and utilizing computer-aided design (CAD) software.
Seniority level
Entry level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Real Estate
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