Executive Personal Assistant

About Us: We are seeking a highly organized, proactive, and versatile Executive Personal Assistant to support a busy executive with a variety of personal and professional tasks. This role requires a dedicated individual who can handle a diverse range of responsibilities with efficiency and discretion.

Responsibilities:

Personal Tasks:

• Conduct online shopping and make purchases at the mall.
• Manage grocery shopping and ensure the fridge is stocked with essentials.
• Check mail and manage correspondences.
• Handle bill payments and manage credit card transactions.
• Coordinate with lawyers and keep track of legal matters.
• Organize and clean the executive’s email inbox.
• Schedule and remind of meetings and appointments.
• Arrange doctor appointments and provide timely reminders.

Work Tasks:

• Assist in recruiting efforts via LinkedIn, Upwork, Dribbble, and other platforms.
• Manage and reply to messages on Telegram and emails.
• Complete exchange listing forms and KYC documentation.
• Attend meetings, take detailed notes on Notion, or use Otter Pilot for transcription and organization.
• Represent the executive in less critical meetings, take notes, and establish professional relationships.
• Conduct outreach and perform research on other companies.
• Perform general administrative tasks and provide support as needed.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficient in Microsoft Office Suite, Google Workspace, and other relevant software.
• Familiarity with Notion and Otter Pilot for note-taking and transcription.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and ability to work independently.
• High level of adaptability and flexibility.

Preferred Qualifications:

• Experience in recruiting or human resources.
• Familiarity with legal and financial documentation.
• Previous experience in a fast-paced or startup environment.