Executive Assistant

Job Summary

Our client, a global financial services firm is seeking a temp to perm Executive Assistant to support a small team of 3-4 Executives (Prime brokerage, Head of Communications and the COO) and one additional member of the team. The ideal candidate will be a team-player with excellent organizational skills looking for a collegial work environment.

Please note, this person will occasionally provide backup coverage at the front desk while serving an Executive Assistant.

Company: Midtown Investment Banking Firm

Position: Executive Assistant

Location: Midtown

Hours: 9am-5pm, with light overtime as needed

Hybrid (3 days In-Office required per week)

Salary: 80-110K DOE with Benefits + Bonus + Paid OT (when perm)

Responsibilities

• Answer phones, screen calls, manage calendars
• Provide extensive travel arrangements (both international and domestic)
• Update expense reports
• Prepare and edit Excel and PowerPoint presentations
• Update contact lists
• Set up client meetings (breakfast and lunches, etc), conferences, etc.
• Manage any ad hoc administrative projects for the team
• Assist in purchasing/organizing company merchandise

Requirements

• At least 3-6 years of administrative assistant experience preferably out of finance/business/corporate environment
• Extremely knowledgeable of Microsoft Word, Outlook, Excel and PowerPoint
• Strong communication skills(both written and verbal)
• Proactive
• Excellent writing skills and professional demeanor