Executive Administrative Assistant to CEO

The Opportunity:

Saint Luke’s Hospital is seeking an Executive Administrative Assistant to provide administrative support to the CEO & CFO of the South and East Region. (Saint Luke’s East and Saint Luke’s South Hospitals) This position is a wonderful opportunity to be a part of a compassionate and diverse team that prides themselves on having a culture of kindness. You will work under a friendly and supportive leadership team all while having the opportunity to work independently performing a wide variety of complex and confidential administrative responsibilities.

To be successful in this role, you will need to have a strong attention to detail, excellent Microsoft office skills, great customer service and the ability to maintain a high level of confidentiality. Because you will have a diverse workload, being able to manage several ongoing priorities with last minute requests will be very important. The ideal candidate for this position would have at least 3 years of executive administrative assistant experience, preferably in a healthcare setting.

The Work:

• Attend South and East Region Board meetings as well as Executive Board meetings

• Organizes Board of Trustees and community Town Hall meetings by preparing meeting materials and presentations, sending invitations, communicating with participants, and taking and distributing meeting minutes.

• Helps organize leadership committee meetings as lead by the Administrator. Prepares and distributes related materials and takes meeting minutes.

• Maintains schedule and Outlook calendar for Administrator.

• Handles highly confidential and sensitive information.

• Performs general clerical duties to include preparing letters and mailings, filing paper and electronic materials, and maintaining email and SharePoint distribution lists and permissions.

• Assists with the development and coordination of employee events (e.g. special recognition events).

• Uses independent judgment to plan, prioritize, and organize a diversified workload.

• Prepares PowerPoint presentations.

• Maintains filing system and processes for the office.

• Manage various administrative and special projects and other duties as assigned.

Why Saint Luke’s?

We believe in creating a collaborative environment, while looking for innovative ways to improve. We offer competitive salaries and benefits packages to all eligible employees, click here to find out more.

Job Requirements

Applicable Experience:

3-5 years