Events and Partnership Manager

Job Title: Events and Partnerships Manager

Are you passionate about giving back to your community and serving the youth?

Who We Are:

In 1922, Woodcraft Rangers opened its doors in Los Angeles and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path.

What We Do:

Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer Lifecraft, a college and career advancement program to support the development of approximately 1,000 staff. Today, Woodcraft Rangers serves more than 20,000 youth ages 4-18 annually in and from 110+ Title I schools across LA County!

Ideal Candidate:

This job is for you if you thrive in vibrant social settings and excel at forging meaningful connections. With a magnetic personality and the stamina to maintain high energy levels during extensive events, you are naturally adept at cultivating relationships and unlocking new opportunities that benefit both our agency and our partners. Your integrity and commitment to our values will be crucial as you navigate a diverse array of social landscapes, building partnerships that are mutually beneficial and aligned with our strategic goals. You are someone who can effortlessly adapt to different cultural and professional environments, articulate our mission with clarity and nuance, and tackle the logistical challenges of event planning with finesse.

This role demands a proactive, dynamic individual who is not only a spokesperson but a strategist, capable of managing multiple priorities and maintaining a continuous presence at various key events across the city and state. You are someone who thrives in a role that balances working independently while also collaborating with various teams and stakeholders to create impactful content and events. Your ability to work well with others and coordinate efforts across different departments will be essential in ensuring the success of our initiatives.

Why Work for Woodcraft Rangers:

• Paid vacation
• Sick time
• Health Benefits
• 403(b) retirement
• Pet insurance
• Lifecraft
• Upward mobility
• Career development
• The opportunity to create a lasting positive impact on youth within your community.
  
  

Role Overview:

As the Events and Partnerships Manager, you will be a central figure within our Business Development team, playing a critical role in representing Woodcraft Rangers at external events, including conferences and various community gatherings throughout the city and state. Your responsibilities will not only involve attending these events but also creatively designing and implementing both external and internal events to enhance engagement opportunities. This role requires you to be the external face of the agency, actively engaging with key stakeholders, community leaders, and other vital groups to bring them closer to our mission. Your efforts in relationship cultivation and event management are essential for expanding our agency's influence and reach, supporting our main goal of integrating our programs more deeply into the communities we serve and enhancing our overall impact.

Responsibilities:

• Event Planning and Execution: Plan, organize, and execute engaging events that represent Woodcraft Rangers at external gatherings such as conferences and community events, ensuring each event aligns with the agency's strategic goals and mission.
• Relationship Cultivation: Actively engage with and represent the agency to stakeholders, keyholders, and various communities, becoming the external face of the agency and forging strong relationships that open doors to new opportunities.
• Strategic Representation: Support and lead the execution of presentations and booth setups at third-party events, ensuring the agency's mission and impact are communicated effectively and accurately.
• Internal Coordination: Collaborate with different departments within the agency to gather content and resources necessary for events, ensuring a cohesive and unified representation of our mission and goals.
• Logistics Management: Handle the logistical aspects of event planning, including venue selection, material preparation, time coordination, and setup, ensuring seamless execution of all events.
• Stakeholder Engagement: Create and implement internal events to increase engagement opportunities with local stakeholders such as school boards and chambers of commerce, enhancing internal community relations.
• Performance Tracking: Monitor and report on the effectiveness of events and outreach activities, using feedback to improve future strategies and ensure alignment with the agency’s objectives.
  
  

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Marketing, Communications, Public Relations, or a related field. A combination of education and experience will also be considered.
• Minimum of three years of experience in event planning, community outreach, or a related field, with a proven track record of successful event execution and stakeholder engagement.
• Experience working within non-profit, educational, or community-oriented organizations is highly preferred.
• Demonstrable experience in managing large-scale events from conception through to execution, including budget management and logistical coordination.
• Prior experience in developing strategic partnerships and managing relationships with diverse stakeholders such as local officials, community leaders, and business partners.
• Experience as a public spokesperson or in a role requiring regular public speaking and presentation delivery at large events or conferences.
• Experience working in multicultural environments and the ability to navigate and respect diverse social landscapes, enhancing community engagement and inclusivity.
• Willingness and ability to travel extensively as required for attending events, conferences, and meetings across the city and state, reflecting the needs of a travel-heavy role.
• Valid California driver’s license, proof of auto insurance, and an annual DMV check.
• Familiarity with the educational and cultural landscape of high-need areas in Los Angeles; bilingual abilities in English and Spanish are a plus.
• Must hold valid LIVE Scan, TB Clearance, and CPR Certification, or be willing to obtain them.
  
  

Skills:

• Skilled in negotiating with partners to secure mutually favorable terms and enhance the value delivered through each collaboration.
• Effective at managing expectations and fostering relationships with key stakeholders to ensure ongoing support and collaboration for agency initiatives.
• Exceptional ability to engage, persuade, and build rapport with diverse groups and individuals at all organizational levels.
• Strong organizational and planning skills to manage multiple events and projects simultaneously while maintaining attention to detail.
• Skilled in using Microsoft Office Suite (Word, Outlook) and other necessary computer programs.
• Capable of adjusting strategies and approaches in real-time to meet changing needs or unexpected challenges during events.
• Excellent verbal and written communication skills for crafting clear, impactful messages and presentations.
• Demonstrated ability to lead teams, coordinate with multiple departments, and manage external vendors to achieve event goals.
• Proficient in identifying problems quickly and finding effective solutions, especially in high-pressure situations.
• Creative and innovative thinking to design engaging and memorable events that effectively convey the agency’s mission and values.
• Proficient in using digital tools and platforms for event management, stakeholder engagement, and performance tracking.
  
  

Physical Demands:

In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodations will be considered to enable individuals with disabilities to perform these essential functions:

• Frequent standing is required during working hours.
• The ability to travel across the Greater Los Angeles area, using either a car or public transportation, is necessary several times per month.
• Regular use of hands for various tasks, such as operating a computer and handling objects, is essential.
• Effective communication skills are required, necessitating the ability to speak clearly and hear well.
• Occasional lifting and/or moving of objects weighing up to 40 pounds may be required.
  
  

Work Environment and Schedule:

We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations to enable individuals to effectively perform their roles. This position operates in environments typical of the following key aspects:

• Regular working hours are from Monday to Friday, with occasional weekends and evenings required for events, training, or conferences.
• Optional weekly work-from-home opportunities.
• Travel may be necessary to various regions where Woodcraft Rangers programs are implemented, including San Fernando Valley, South Los Angeles, West Los Angeles, San Gabriel Valley, Southeast LA, and Downtown areas, to support or deliver in-person training.
• Regular exposure to a computer monitor during work.
• The typical noise level of a standard work environment.
• Stable internet access is required for effective work-from-home performance.
  
  

Status: Full-time

Salary Range: $66,000 to $76,000 per year

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