Conference Coordinator
Opal Group organizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.
The Conference Coordinator helps to produce the logistics and program for events. This role manages all aspects of conference-related materials and works closely with the Marketing, Sales, and Operations.
This position is remote, but occasional travel may be required.
Type of Job:FTE
Entry Level Position.
Salary: $33-40k annually.
Equal pay for equal work. EEO-ACA Compliance.
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The Conference Coordinator helps to produce the logistics and program for events. This role manages all aspects of conference-related materials and works closely with the Marketing, Sales, and Operations.
This position is remote, but occasional travel may be required.
Type of Job:FTE
Entry Level Position.
Salary: $33-40k annually.
- Resume and Cover Letters only in English will be accepted**
- Establish and maintain relationships with key professionals, industry leaders, senior executives, and media within relevant vertical markets - Networking skills
- Assist customers professionally, service-oriented during the execution of daily work and onsite at conferences, leadership, communication, and public skills
- Manage the coordination of internal Travel, Transportation, and Shipping arrangements
- Manage the coordination of VIP Speaker Travel
- Event management, planningand logistics in all stages.
- Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures, and mobile app (logos, firm descriptions, biographies, headshots, presentations, and advertisements where applicable)
- Coordinate conference mailings, including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc
- Direct communication with the accounting department to review the event's status in terms of financial results, collections, opex, expenses, other revenue, reservations, etc.
- Complaint management from event participants
- Create and edit conference mobile app, including sponsor ads, speaker biographies, and speaker presentations
- Manage registrations through databases..
- Facilitate organizing and coordinating panel discussions (for speakers) before the event
- Bachelor’s Degree
- Experience doing research and procurement
- Ability to work under pressure
- Strong interest in event planning
- Strong analytical and critical thinking skills
- Excellent ability to multi-task, prepared to work on at least 5 events at varying stages
- Excellent interpersonal skills, with the ability to communicate professionally with and relate to all levels both within and outside the organization
- Engaging, professional, and diplomatic demeanor -Customer service focus
- Self-motivated and able to work both independently and as part of a team.
- Strong attention to detail
- Experience with Salesforce is a plus.
- Applicants should be available to work in the office one day per week as part of their duties.
Equal pay for equal work. EEO-ACA Compliance.
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gch2NQvKPb
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Management and Manufacturing -
Industries
Internet Publishing
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