Assistant, Financial Operations

Position Summary

The Financial Operations team supports the firm across a broad spectrum of initiatives, including Finance and Accounting strategic projects, process improvement, product launches and adoption, and coordination across department teams.

The Assistant, Financial Operations is an integral part of the team, assisting the Senior Manager, Financial Operations with day-to-day administration, largely focusing on the annual review processes.

Essential Duties and Responsibilities

• Typical responsibilities include, but are not limited to, the following:
• Assist in administering the annual partner review process, including preparing documents, tracking progress, calendaring, working with partners and firm leadership, and distributing time-sensitive materials
• Schedule key meetings and feedback sessions on projects and track initiative participation
• Review and update administration manuals and maintain department catalogs, working with teams to keep all information accurate and up-to-date
• Assist in updating and maintaining department materials and collateral, including internal presentations, Intranet pages, and documentation
• Assist in preparing monthly, quarterly, and annual summary reports
• Assist in creating onboarding and training materials for department and firmwide projects
• Assist in system creation and refinement, focusing on communication, experience & success
• Perform other administrative tasks as requested by management

Qualifications/Position Requirements

• Excellent organizational skills and a sharp eye for detail
• Strong written, verbal, and interpersonal communication skills
• Good judgment and professional maturity including the ability to manage confidential information with the utmost discretion
• Ability to work confidently and collaboratively with individuals at all levels of the organization
• Highly motivated, responsive and conscientious, with a commitment to delivering excellent client service
• Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook

Education and/or Experience

Bachelor’s degree; degree or coursework in HR, service, and/or operations preferred

Minimum three years of service and/or administrative experience preferred

Compensation

The expected base salary for this position ranges from $65,000 - $75,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.