Administrative Assistant

Job Description:

The Administrative Assistant will play a crucial role in the day-to-day operations of the company. This individual will be responsible for organizing, revising contracts, managing client information, and handling email communications. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks efficiently.

Key Responsibilities:

1. Contract Management:

• Organize and maintain all contract documents.
• Review contracts for accuracy and completeness.
• Ensure timely execution and filing of contracts.

1. Email Management:

• Handle all incoming and outgoing email communications.
• Ensure all emails are responded to promptly and professionally.
• Maintain organized and up-to-date email records.

1. Client Information Management:

• Maintain detailed records of client and lead information.
• Update client information as needed.
• Ensure confidentiality and security of all client data.

1. Administrative Support:

• Assist with scheduling and calendar management.
• Prepare and organize documents and reports as needed.
• Provide general administrative support to the team.

1. Data Entry and Reporting:

• Enter and update data in the company’s CRM system.
• Generate reports on leads, clients, and transactions.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).3
• Ability to work independently and as part of a team.
• Excellent written and verbal communication skills.